* - Notes a required field, most fields are required

This is step one in the GC reservation process.When is the event?
Date*
Event start time*
Event end time*
Preparation time you need in the GC prior to the event* Please let us know how much time you will need in the GC to prepare for the event.

  

This is step one in the GC reservation process.Tell us about the event   
Event Title*
Event Sponsor*
Type of Event
(Check any/all that apply)
Video Conference Audio Conference Discussion Panel
Class Presentation/Lecture View media (TV/movie/etc)
Question & Answer Group Presentation Tour
Other - Please describe:
Event Details*
 
Expected audience attendance* (Maximum capacity is 52.)
Number of Presenters*
Person(s) in charge during event*
Phone Number*

 

How may we contact you?
Name*
Email*
Phone Number*

 

Support Options* (Please select one of the three support choices below.)   
No ICT Support  

We may provide you keys to open the room for yourself.  It is your responsibility to keep the room secure while you have the key.

Presenter Station (PS)  includes:

  • Keyboard and mouse
  • Preview monitor
  • Touch screen monitor for room control
  • Laptop connection to displays
  • Document camera
  • Fixed desk mic to PA
  • PA mics: 2 wireless lavaliere and 2 wireless handheld
  • Control of OC devices

Operator Console (OC) includes:

  • 3 Computers w/ USB ports and DVD drives
  • Videotape playback deck
  • DVD 7.1 playback deck
  • Duplicate of PS control
The OC is designed for someone to assist a presenter not familiar with the GC.
ICT Setup Assistance Only  

We may provide you keys to open the room for yourself.  It is your responsibility to keep the room secure while you have the key.

Includes all items listed under "No ICT Support".

Optional Items:
Training: Room AV Control *
Training: Connecting Laptop *
 Extra mics to PA
Extra wireless mics to PA
6-foot table
Separate podium
Special TV signal viewing
 

* ICT will schedule training session with appropriate individuals.
ICT Operator(s) Required  

You will not have to get the GC keys.

Includes all items listed under "No ICT Support".

Check all that apply:

Record:
     Audio only
     Audio and video
     Include audience

Recording media:
     Audio cassette
     Video cassette
     Web/Computer
     DVD
     Other

What will recording be used for?
    

Video Conference

Audio Conference (Telephone)

Webcast
     Live to the Internet
     Create archive for future use(on-demand viewing)

Other Options
Tape Editing / Copying
Other Media Playback

 
More Info and Notes Other needs and event details:

Note: If ICT must charge for GC use, tech support, materials, and ISDN/phone calls, we will contact you to get an interdepartmental transfer form (ID) from you before we approve this request.

Reminder: Under US federal law, participants must give permission to be recorded.  ICT may not record an event without proper evidence of the participants’ permission to do so and ICT is not responsible to collect such permission.