Making a Budget

OSP Budget Template 2017

OSP has developed the following budget template (modeled after the most commonly used federal budget format) to help streamline the budget development and approval process for any sponsor. Please refer to the budget development section of the OSP website and this Powerpoint presentation for recommendations on constructing your budget. Per OSP Service Guidelines, please send budgets developed with the OSP Budget Template Campus R&R Budget Template to your Research Administrator for review seven business days before the application deadline.

Office of Sponsored Programs: Financial and Compliance Information
University rates and agreements to help with budget and proposal preparations, including DUNS number; overhead, fringe and tuition rates, and commonly requested federal identifiers. NOTE: OSP has incorporated the new federally negotiated F&A rates into the OSP budget for FY2017 - all new rates must be incorporated into proposals as follows:   

Financial and Compliance Information

 Program type









  Other sponsored Activities



*Off-campus definitions: When more than 50% of a project is performed off-campus, as indicated by the majority of the SU expenditures and the majority of time being spent off-campus each budget year.  Use of the off-campus rate must be approved by OSP.

NSF Budget Justification

Details the importance of the budget justification and gives an outline of standard information included, as well as institutional considerations and examples of content. The Office of Sponsored Programs also provides a sample budget justification for National Science Foundation proposals which conforms to NSF requirements. Please see the NSF Sample Budget Justification.

Fundamental Cost Principals

The Office of Sponsored Programs has developed this review of fundamental cost principals to guide the creation of a sponsored project budget. 

Calculating a "Person Month"

A “person month” is the metric for expressing the effort (amount of time) principal investigators (PIs), faculty and other senior personnel devote to a specific project. Instructions from the National Institutes for Health (NIH) are available here.